Deputy Farm Manager

Application close date:May 23, 2018

Interviews to be held:

Bransby Horses is seeking a well organised Deputy Manager to join our friendly and hardworking Internal Welfare team.  The successful candidate will support the Farm Manager in delivering a high standard of equine care across the site through effective daily operations and staff management. The ideal candidate will have substantial experience of working in an equine environment, preferably in equine welfare, however a comprehensive knowledge of equine care and conditions is accepted.  They will also have excellent communication skills and the ability to motivate and develop a team.

Job Description

Liase With:

  • Farm Manager, Veterinary team, Rehoming Manager
  • Senior Managers, Managers, Team Leaders and Welfare Assistants
  • External contractors such as farriers, vets and dentists.

 

Working Hours: 37.5 (to include bank holiday and weekend work on a rota basis)

Annual Salary / Pay Per hour: £22,000 - £24,000 (Dependant on experience)

Main Purpose of the Job:

  • To provide support to the role of the Farm Manager and be the main point of contact for the Farm Office and associated administration.
  • To be actively involved in recruitment, training and development of Welfare staff. Working collaboratively to improve equine health and wellbeing across the charity.

Main Duties:

Operational Duties

  • Oversee the delivery of all veterinary and management related services such as dental and farriery services. Support the Welfare Office with the veterinary provision to ensure a high standard of equine care. Ensure the veterinary team and any equine care contractors are aware of and follow the relevant Bransby procedures. Ensure good working relationships between all vets and equine care contractors.
  • To ensure an excellent level of record keeping and administration with regards to the care of all equines on site. Ensure that relevant stats and KPI’s are accurate and are kept up to date.
  • Oversee the smooth running of the farm office, including stock control, farm ordering and ensure the office is running in line with relevant procedures.
  • Ensure the database is used correctly and to its fullest, and supporting with implementation across the charity. Liaise over any ideas for further development with the relevant managers.
  • Identify difficulties or issues with regard to office management or equine care and health and discuss these with the Farm Manager.
  • Be responsible for the production of weekly and monthly Farm rotas and managing staff absence.
  • Take responsibility for investigation of health and welfare trends across the Farm and collating relevant reports.
  • Responsible for disseminating relevant information to staff through a multitude of communication methods.
  • Ensure all invoices are accounted for and processed in a timely manner including liaising with outside agencies such as the RSPCA.

Leadership and Management

  • Be responsible for the management and supervision of the Team Leaders and associated teams in the Farm Manager’s absence.
  • Point of contact for the vet team with regard to the management of the lab. Undertaking appropriate quality control checks and raising issues for discussion with the Farm manager when required.
  • Responsible for the management of all stocks, supplies and servicing, including ordering, auditing, stock control and assisting finance department as required in the absence of the Welfare Coordinator.
  • Support the Farm Manager with the recruitment and successful induction of Welfare Assistants, Deputies and Team Leaders.
  • Support the Farm Manager with training and development across the Farm.
  • To deal with confidential information appropriately.

 Health and Safety

  • Ensure all Health and Safety procedures, policies and measures are adhered to at all times.
  • Ensure any new medications are COSHH assessed and all data sheets and COSHH assessments are reviewed and available to the relevant teams.
  • Assist with the production and review of risk assessments relevant to the Farm.
  • Ensure all accidents are reported to the Farm Manager immediately and are recorded in the Charities’ accident book.
  • Advise visiting contractors of Charity H&S policy and procedures and ensure all contractors have provided the required H&S paperwork before beginning work onsite.
  • Ensure COSHH procedures are followed for all COSHH products.

person Specification

Qualification & Experience
  • A good level of general education is required for this post. (E)
  • Substantial experience of working in an equine environment. (E)
  • Proven experience of managing and leading a team (E)
  • Proven ability to develop staff (E)
  • An equine related degree (D)
  • Previous administrative experience (E)
  • Previous experience of working within the equine welfare sector (D)
  • Previous experience working within a veterinary, laboratory or clinical environment (D)
  • Proven management experience with excellent written and verbal communication skills (E)
  • SQP qualification (D)
Application / Interview
Knowledge & Skills
  • Comprehensive knowledge of equine conditions and ailments (E)
  • An up to date knowledge of equine welfare practices and policies (D)
  • Good knowledge and ability to use main Microsoft Office packages, including the ability to create and use spreadsheets, email and the internet. (E)
  • Strong organisational skills including attention to detail and multi-tasking skills (E)
  • Exceptional problem solving skills (E)
  • Be able to work in a busy environment and under pressure (E)
  • Have the ability to maintain high standards and demonstrate accuracy and the ability to be thorough in your work (E)
Application / Interview
Personal Qualities
  • Dynamic, with high level of motivation and initiative, with the ability to recognise opportunities for best practise and ensure highest levels of animal welfare (E)
  • Possess the ability to promote a professional image of the charity at all times, both in and out of work (E)
  • Have good influencing skills and proven ability to build effective working relationships (E)
  • The ability to learn quickly and adapt to various situations (E)
  • Flexibility and willingness to work out of contracted hours on occasions where required (E)
  • An effective manager with an established and confident management style. (E)
  • Good communicator, including both verbal and written. The ability to communicate confidently at all levels of authority within the organisation. (E)
  • The ability to work on own initiative. (E)
  • Tactful, honest and trustworthy. (E)
Application / Interview